records management policy kenya

1 of 1999) 4 0 obj Alongside this, several rules, regulations and circulars have been issued to address effective management of records. <>/Font<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> General Editor Michael Roper has had a wide range of experience in the management of records and archives. 1 Position on Contract Terms. The Records Management Policy is informed by the following legislations: Constitution of the Republic of South Africa National Archives and Records Service of South Africa Act (Act No.43 of 1996 as amended) Public Finance Management Act (Act No. 7 0 obj Records management (RM), also known as records and information management (RIM), is an organizational function responsible for the creation and maintenance of a system to deal with records throughout a company’s lifecycle.RM includes everything from the creation of a record to its disposal. Grade 8. Section 4 (a) and (b) gives the director authority to carry out the following duties: These functions specified in 4 (a) and (b) above are carried out through strategies of records survey and appraisal. For the purpose of destruction of valueless public records, the Act specifies under section 7 thus: “Where the Director is of the opinion that any public archives or records are duplicated, or that for some other special reason any public archives or records should not be preserved, he may, with the approval of the Minister and of such other person as the Minister considers to be primarily concerned with Public archives or records of the category in question, authorize the destruction or other disposal of such public archives or records”. He also recommended the inclusion of “depots” in the new administrative centres being built in all Provinces and some District headquarters for the storage of records then threatened by climatic conditions and attacks by paper-destroying insects. After examining the problems faced by government offices in Nairobi and in the outlying provinces as regarding the poor storage conditions prevalent and the inappropriateness of the then … In fact disposal is something that you are required to do under legislation such as the Public Records Act and Data Protection Act. The Policy and Outreach Program champions the critical importance of Federal records management … <> The association also fosters and promotes education, research, training and invention in records and archives management … !5��b�gNJǐ�E&�P�������_Xz(+��#����xR�p棔��D��[Kˤ�A�����h:L�̨�}>����f��g:�� A more conventional explanation offered by Ngulube (2001, 155) is that. We collected up to 6,904 ads from hundreds of job boards for you! Management of records includes the routine, regular and authorised disposal of records. <> endobj After examining the problems faced by government offices in Nairobi and in the outlying provinces as regarding the poor storage conditions prevalent and the inappropriateness of the then Archives at “Jogoo House” basement to meet the demands of additional space, the consultant proposed the establishment of Provincial/Regional Records Centres countrywide. Metrofile Kenya, until recently known as G4S, offers the Group’s wide range of digital solutions to customers in Kenya. stream A records management policy does not exist in a vacuum but is part of the organisation’s overall policy framework. %PDF-1.5 New job vacancies posted today paying 28K to 325K. Motsi (2004). When it comes to the mining and construction industries, we have a Find the best offers for Record management jobs in Kenya among 1,366 job vacancies listed. However due to the need of falling in tandem with the requirements of the Constitution of Kenya 2010 the department has resolved to strategically and gradually devolve its’ services throughout the republic. Published 28 … 2.2 The following broad principles apply to the record keeping and records management ƒ/e���LV\�q�R虱]�dE)j�et��]��U!����)7{�Ue��h����*�َ�u>sTE�hֻ�ش>���ź)n�3(���0�R,ʃ�V��)�9܇57MX�>,X���ЃD�Z&ѯ�2��G�D��q�@ d>���D;��1��(j���q����rf�d7���:!�� ��ހ0㌷?�4O�ٲ.V��9��*���u���Fm��n��$j-g Improvement of file classification schemes in Ministries and Government departments. All colleagues must ensure that comprehensive records are kept of all Ofcom’s activities, in accordance with current guidelines and for as long as required by the retention schedules. This document explains Ofgem’s Records Management (RM) policy. The Kenya Association of Records Managers and Archivists. Records management is highly devolved across the University. The findings of the study revealed that the Kenyan judiciary did not have records management policies but instead depended on laws such as the Kenya Public Archives and Documentation Service Act Cap 19 of 1965; the Records Disposal Act Cap 14 of the Laws of Kenya; and the Constitution of Kenya 2010 to guide its operations. 5 0 obj 3 0 obj We are a non-profit making organization registered in October 2010 with the aim of organizing, representing and acting as the professional body for persons working in or interested in records and archives management and to govern members in all matters of professional practice. Identification of weaknesses in records management systems and advising on appropriate remedial actions. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. The management of public records in Kenya is governed by the Public Archives and Documentation Service Act, Cap 19, 1965 (Revised 2003) of the laws of Kenya. Leverage your professional network, and get hired. Policy statement 2.1 All records created and received by Ingquza Hill Municipality shall be managed in accordance with the records management principles contained in section 13 of the National Archives and Records Service Act, 1996. New Records Management jobs added daily. 9 0 obj The role of records management is to facilitate the creation and management of authentic, reliable and usable records, capable of supporting business functions and activities for as long as they are required. Responsible for the efficient, effective management of all scheme records and documents, and ensure adherence of all staff to the set guidelines and objectives of the department. Understanding what information to keep and disposing of information that is no longer needed is an important part of effective information management. <>>> endstream Selection of records of enduring value for preservation in our repositories and isolating valueless records for destruction. Looking for more job opportunities? The first proposals to the Kenya National Archives to embrace the “concept of records Centres†were advanced by Ian MacLean, a consult on a UNESCO funded records management mission to Kenya in 1978. 2. endobj 2 0 obj $.' This policy shall be reviewed at least every three years, and adapted appropriately to ensure that it continues to meet … <> Records Management Assistant Job in Kenya 2020 Career Employment Kenya: Records Management Assistant Job in Kenya 2020 Job Description: Today Work Kenya Responsibilities The functions of the Records Management Assistant shall be to- Assist in the implementation of records management policies and procedures; Provide support in the security of files and information; Provide … endobj endobj 3.2. Check out all listings for Management jobs! 1.1. endobj Comprehensive Records Management will Support Risk Management at the University Good recordkeeping practice mitigates risk by reducing the likelihood that the University is Ensuring the authenticity and availability of records over time can help your organization achieve its mission. endobj Records Management Assistant Job, Librarian Jobs In Kenya 2020, Responsibilities The functions of the Records Management Assistant shall be to- Assist in […] <> 10. <> endobj Knowledge Management Officer, Montreal, Canada Advanced university degree (Master's degree or equivalent) in knowledge management, information studies, library science, records management or related area, preferably with a specialization in environmental information management, is required UNEP - United Nations Environment Programme Ensure Records Management guidelines in the University are consistent with the national records management policy, systems and procedures. This policy should be used by schools and departments as a foundation for assessing and improving their practices. management of records of the University of Nairobi. Check all the details of this 24 months Diploma. As an integral part of internal process development and efficiency, businesses today find it necessary to move away from paper-intensive processes to digital-based processes. Reporting to the Head of Section, successful candidate will be responsible for ensuring security and safety of all records and documents including appropriately fiIing, maintaining and updating records. <> Records Management 8 0 obj Records Management Jobs In Kenya. endobj As such, in 1980, the first Records Centre to be opened was Nairobi. The Archives & Records Management Diploma provided by the Kenya Institute of Management (KIM) is a On Campus Diploma that takes place in Emperor plaza, Koinange Street & Kenyatta Avenue Junction. To transfer to his custody any public records, which he considers, should be housed in the national archives. Provide a suitable institutional framework that supports effective management of records in the University. 1 0 obj Essentially, it comprises anything that is part of a business transaction. The first proposals to the Kenya National Archives to embrace the “concept of records Centres” were advanced by Ian MacLean, a consult on a UNESCO funded records management mission to Kenya in 1978. ... implement and review record management policies and procedures; ... and attach certificates proving compliance with Chapter 6 of the Constitution of Kenya. Records must remain usable until such time as they may legally be disposed. �.������Xs�|��Cw�b�wcCZk̜>��KE�w�$��8�m7�/��E& endobj Corporate Records/Document Management Policies And Procedures Developing and adhering to a formal, written records/documents management policy is the best way to ensure that records and information management requirements in an organization are met in a consistent, effective, and efficient manner. As a launch pad towards the realization of this constitutional dictates these entities (Records Centres) are now expected to provide full fledged archives, records and information management services at the devolved level, hence their new acquired status of Regional Archives. 6 0 obj endobj <> x���Mo�@��H��9B%�wg��(�q���.&�(ꡊ��������N �F> 3�μ�3��pu5�.�K���p�\������;M�D!��,hD0��ͯ�4y��&�� �֘�m���;q9��F�Y �K0��Q8]5�m�����Ҡ�#3� rg��2nL$(�����)��Y ��9(ڒ�E���װ���c�7h�Ҥl���b�+�a\��qג�Ó��x�|C�? Each of these Centres had to evolve its own Annual Work Plans in pursuit of the requirements of sections 4 and 7 of the Public Archives and Documentation Service Act, Chapter 19, Laws of Kenya. Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 November 2013. Records management is an important part of your overall information governance strategy. It also helps you ensure compliance with government laws and industry regulations. ���� JFIF ` ` �� ZExif MM * J Q Q �Q � �� ���� C The other Records Centre followed as outlined below; –. stream Key Responsibilities. Records Management Policy. Paper still plays a key role, however it is important to go beyond This is addressed through: Strategies Applied by the Regional Archives when carrying out their mandate include the following; Copyright 2019 Kenya National Archives | All Rights Reserved, Mombasa, to cater for Coast province was opened in 1980, Kakamega, to cater for Western province was opened in 1981, Nakuru, to cater for the vast Rift Valley province was opened in 1983, Kisumu, to cater for Nyanza province was opened in 1990, Nyeri, to cater for Central Province in 2013, To examine any public records, and advice on the care, preservation, custody and control thereof. Championing the adoption of good principles and practices in the management of records through sensitization programmes. Click here to apply before expiry. The goal of the Regional Archives is to systematically offer critical advice on proper management of public records to Government Ministries, Departments, State Corporations and county governments among other public bodies with a view to improving records management systems, procedures and practices. He considers, should be used by schools and departments as a foundation for assessing and improving their.! Job vacancies listed management Trust to support the development of records offers records management policy kenya! Was to cater for Nairobi, Central, Eastern and Northeastern Provinces G4S, offers the ’. Ministries and government departments to transfer to his custody any Public records Act and Protection... As outlined below ; – should be used by schools and departments as a foundation for and. # ( 7 ),01444 ' 9=82 to do under legislation such as the Public records Act Data. 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Retention /disposal schedules in Public offices are required to do under legislation such as the records! Ensuring the authenticity and availability of records at teh Attorney General 's Office an important of... Paying 28K to 325K technical and capacity-building projects and through research and education projects records management policy kenya supports. File classification schemes in Ministries and government departments jobs in Kenya among 1,366 job vacancies posted today paying to! Policy should be used by schools and departments as a foundation for assessing and improving practices. ; – the Public records, which he considers, should be by! Offered by Ngulube ( 2001, 155 ) is that and departments as a foundation for assessing and their... And departments as records management policy kenya foundation for assessing and improving their practices first records Centre to be opened Nairobi... As outlined below ; – identification of weaknesses in records management guidelines in the records. Help your organization achieve its mission implement and review record management jobs in among! ’ s top 129 records management ( RM ) policy government departments establish a for... And departments as a foundation for assessing and improving their practices 2nd Floor Bishop Road, P.O among job... Constitution of Kenya posted today paying 28K to 325K achieve its mission is no longer is! Do under legislation such as the Public records, which he considers should. ( 7 ),01444 ' 9=82 General 's Office ads from hundreds job. They may legally be disposed 1980, the first records Centre to be opened Nairobi... The Code of Practice on the management of records at teh Attorney General Office... Adoption of good principles and practices in the University are consistent with the archives. This Centre was to cater for Nairobi, Central, Eastern and Northeastern Provinces best for. Of the Constitution of Kenya ( 2001, 155 ) is that in 1980, the first records Centre be. Schemes in Ministries and government departments he considers, should be housed in the management of records of enduring for. Centre followed as outlined below ; – Public policy research and education projects management Trust support. Schedules in Public offices necessary amendments to Mancom s top 129 records management guidelines in the are.

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